Track your time

Applies to Workletto 1.x.

Everyone tracks their own time on the Time page. It has two views, chosen with the Day and Week buttons at the top. Time opens on the view you used last, in this browser. Beside them, the arrows move one day or one week, and Today (or This week) between them brings you back.

You can only track time on a project that is active and open to you. A project open to chosen people doesn’t show up for anyone else (admins and managers can always use it). See Projects.

The day view

At the top is a strip with the seven days of the week and what each adds up to, and the total for the week. Click a day to open it. Below it is the form for a new entry, then the day’s entries and their Total.

The day view: the week strip, the new-entry form and the day's entries

Add an entry

Choose the Project. The form starts on the project you last used.
Add Notes if you like, up to 2,000 characters.
Choose a Task, if the project has open tasks. The list isn’t shown when there are none. The link Edit this project’s tasks opens the project’s tasks in a new tab, so what you typed isn’t lost.
Leave Billable as it is, or change it. It starts out as the project’s own setting. Time that isn’t billable never goes on an invoice.
Either leave Duration empty and click Start timer, or type a duration and click Save entry. The button changes its name as soon as you type.

Time is added to the day you are looking at, so you can add time to an earlier day by opening it first.

What the Duration box reads

Type the time any of these ways. Capital letters and extra spaces don’t matter.

You type	It is read as
`1:30`	1 hour 30 minutes. The minutes can be 0 to 59, and `1:5` is 1:05.
`1.5` or `1,5`	1.5 hours, which is 1:30. A comma works as the decimal point.
`.5`	Half an hour.
`8`	8 hours. A whole number up to 24 is hours.
`90`	90 minutes, which is 1:30. A whole number of 25 or more is minutes.
`90m`, `90 min`, `90 minutes`	90 minutes.
`2h`, `2 hrs`, `2 hours`, `1.5h`	Hours.
`1h30`, `1h 30m`, `1 hour 30 min`	1 hour 30 minutes.

Anything else isn’t read, and Workletto says “Enter a duration like 1:30 or 1.5, up to 24 hours.” The most one entry can hold is 24 hours.

When you click away from the box, it rewrites what you typed as hours and minutes (“90” becomes “1:30”), so you can see how it was read. A hint under the box says “Like 1:30, 1.5 or 90m. A whole number up to 24 is hours; from 25 it’s minutes.” The new-entry form starts the hint with “Leave empty to start a timer.”

A duration of 0 is refused in the day view, both in the new-entry form and when you edit an entry: Workletto says “Enter a time above zero, or leave it empty to start a timer.” (When editing, the way to remove time is to delete the entry.)

The entries of the day

Each entry shows its project and client, its task and notes, its time, and a Non-billable badge when it isn’t billable. An entry shorter than a minute reads “under a minute” instead of 0:00. Notes longer than four lines are cut short with a Show all button, which becomes Show less.

Start carries on an entry with a timer. It is offered on today’s entries only, and not on an entry whose project is archived or that is on an invoice.
Edit opens the entry. You can change the Project, Notes, Date, Duration, Task and Billable. Choosing another project clears the task and sets Billable to that project’s setting. Click Save, or Cancel to leave.
Delete is in the same editor. Workletto asks “Delete this entry?” and says “This can’t be undone.”

Time on an invoice is locked

Once time is on an invoice, the entry shows “Invoice” and its number in place of Edit (a member sees just “Invoiced”, since members never see invoices), and it can’t be changed, restarted or deleted. If you try anyway, Workletto says “This time is on invoice” followed by the number and “Take it off the invoice to change it.” See Create an invoice.

When timesheet approvals are on, a week that is submitted or approved is locked too, and the Time page hides the controls. See Submit your timesheet.

When a day adds up to more than 24 hours, a notice above its entries says “This day adds up to more than 24 hours. Check for a time typed in the wrong unit.”

The week view

The week view is your timesheet: a row for each project, a box for each day, a Total column and a Total row. Today’s column is shaded and its date is filled in. Click a day’s name to open that day. The week is titled like “Oct 19 – 25, 2026”. On a phone the grid scrolls sideways.

The week timesheet: the week's totals, a row for each project and a box for each day

Type time into the grid

Click a box and type a duration, in any of the ways above.
Press Enter or click away. The box saves and shows the time as hours and minutes, and the totals update.

What happens in a box:

An empty box gets a new entry with no notes or task. It starts out billable or not as the project is. Typing 0 into an empty box does nothing.
A box with one entry changes that entry’s time.
Clearing a box, or typing 0 in it, deletes its entry. If the entry has notes, it is kept at 0:00 so the notes aren’t lost, and the box shows empty.
Escape puts the old value back.
Text that can’t be read shows the same message as in the day view and saves nothing.

A box that you can’t type in shows the time as a link to the day view: one with several entries (it is marked with a number such as ×2), one with a running timer, one on an invoice, and any box on an archived project. A box in a locked week just shows the time.

Above the grid, a band shows the week’s Total, with a bar for how much of your usual week that is (40 hours, unless an admin changes your Hours a week in Manage, People). Beside it are the week’s Billable hours, with their share of the week, and its Non-billable hours.

Add rows

Below the grid, choose a project under Choose a project… and click Add row. Only active projects that aren’t already rows are offered. Copy last week’s rows adds a row for every active project you tracked time on last week, with no hours, so a regular week starts with its usual rows. A row with no time isn’t saved: if you leave the week before typing anything in it, it is gone.

The running timer

Only one timer runs at a time. Starting another stops the first and adds the time it ran to its entry. An entry that a timer made in under a minute reads “under a minute” in the list.

The running timer in the sidebar, with its Stop timer button

In the sidebar. On every page, a running timer shows in the sidebar, with the project (click it to open the day) and the time with seconds. On the week view it is a card with the client and a Stop timer button. On other pages, including the day view (which has its own large card), it is one line with a stop button. On a phone, or in a window narrower than 1200 pixels, it shows at the top of the page. While the browser tab is in the background, the tab’s title shows the time instead.
In the week view. The box for the day the timer is adding to is green.
In the day view. A card headed “Running now” shows the project, client, task and notes, the time, and a Stop timer button. The entry in the list says “Running”.
Another tab or device. Workletto looks again for your timer when you come back to its window, so a timer started or stopped elsewhere shows up.
Editing a running entry. If you change the duration of an entry that has a timer on it, the timer keeps running from the duration you save.

Past midnight

A timer belongs to the day it was started on. If it runs past midnight, the time stays on that day, and the clock keeps counting. An entry holds at most 24 hours: if you stop a timer that has run longer, the entry is cut to 24:00, so a timer left running over a weekend ends up as a day’s worth. Correct the time afterwards in the day view.

A timer also stops if an admin turns your account off.